Workflow automation for Australian businesses. We connect the tools you already pay for so enquiries, orders, invoices and follow-ups move on their own. Melbourne-based, fixed quotes, built in your accounts.
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Business automation services replace the repetitive steps between your systems with workflows that run on their own: a web form creates a CRM contact, a paid order lands in Xero, a booking sends its own reminder. CloudyWP is a Melbourne-based business automation agency working with businesses right across Australia. We build on Zapier, Make.com, n8n, Shopify Flow and WordPress itself, choose the platform after mapping the process, and quote a fixed price from $300 AUD.
Our workflow automation services split into the pieces below, and each has its own page with the detail. This is the short version of each, so you can tell which one fits the problem in front of you.
Work that happens inside a WordPress or WooCommerce site: form entries, orders, user accounts, scheduled jobs and content moving to the next step without anyone opening the dashboard.
Visual scenarios for processes with branches, loops and data that needs reshaping on its way between systems. Make suits higher volumes and logic that would be awkward as a straight line.
The quickest way to connect a handful of cloud apps. Zapier is a good fit for clear triggers and actions, and for teams who want to open and edit their own automations later.
Orders, stock, fulfilment and customer tags moving between Shopify and your accounting, warehouse and email tools. Shopify Flow first, then apps or a small custom app where Flow runs out.
Choosing and setting up a CRM such as HubSpot, Zoho or GoHighLevel, connecting it to your website, then building the follow-up emails, pipeline stages and reminders that keep leads moving.
A chatbot on your website that answers from your own content, takes enquiry details and hands over to a person when it does not know, rather than guessing.
Steps that need judgement rather than rules: reading an email and deciding what it is about, pulling fields out of a PDF, drafting a reply for a person to approve. We put a language model into the workflow at the one point where it earns its place, and keep plain rules everywhere else.
Start with where the work begins, not with the tool. The place a process starts usually decides which service applies.
If more than one applies, that is normal. Most projects touch two or three of these, and we quote them as one piece of work with one point of contact.
Every project follows the same five stages, whether it is one Zap or a dozen connected workflows.
A call, then a written map of each step: who does it, which system holds the data and what happens when something is missing. You approve the map before anything is built, because automating a misunderstood process only makes the mistake faster.
Zapier, Make.com, n8n, Shopify Flow or code inside WordPress. The choice depends on volume, how much logic is involved, who will maintain it and what the subscription will cost at your real usage. We write that reasoning into the quote.
Workflows live in accounts you own and pay for. We build with test records rather than live customers, and we build the error handling alongside the main path: what retries, who gets alerted, and where a failed item waits.
Every branch is run with realistic data, including the cases that break naive builds: a duplicate contact, a missing phone number, an order refunded the same day. You see the results before anything is switched on.
A short written guide to each workflow and a walkthrough call. After that, changes are $100 an hour, and we are open all week, 9 to 5 AET.
Automation work starts from $300 for a single, focused workflow. A multi-step build that spans several systems typically comes in up to $6,000. Every project is a fixed quote agreed after the mapping call, so the number does not move while we work.
Platform subscriptions are separate and billed to you directly by Zapier, Make, HubSpot or whichever tool the workflow runs on. We estimate those at your volume before you commit, because a cheap build on an expensive plan is not cheap. Full rates are on the pricing page.
One trigger and a short chain of actions: a form to a CRM, a paid invoice to a spreadsheet, a new order to a team chat. From $300.
Several workflows sharing data, with branching, error handling and documentation, such as quote to job to invoice to review request. Up to $6,000 for most businesses.
Some services carry their own ranges because the work runs deeper: Shopify automation up to $12,000, CRM implementation up to $8,000, Make.com up to $4,000 and Zapier up to $3,200. Each page explains what pushes a project towards the top.
New steps, small adjustments, or repairs after a connected app changes how it works: $100 an hour, quoted first if it is more than a small job.
The best first project is boring, frequent and rule-based. These are the patterns we look for on the mapping call, and two we usually talk people out of.
If someone retypes the same details from one screen into another, that step is almost always the first to go. It is also where most data-entry mistakes start.
Quote reminders, overdue invoice nudges, review requests after a job. Simple to automate, and easy to forget by hand when the week gets busy.
An email to a shared inbox is not a process. We route each alert to a named person or a task, so something actually happens when it arrives.
A weekly spreadsheet stitched together from three exports can be built once and delivered on a schedule, with the same definitions every time.
If the steps are still being worked out, automating them locks in a draft. We would rather wait a month and build it once.
Something done twice a year with real money attached is usually safer as a checklist than a workflow. Automation pays off on repetition.
Automation projects go wrong in a specific way: someone builds a workflow nobody can maintain, then leaves. Whether you are shortlisting a business automation agency, a workflow automation consultant, or a marketing automation agency Melbourne businesses can actually reach in their own hours, or replacing one that went quiet: here is what the engagement looks like and what to check before you commit.
The first deliverable is a written map of the process as it runs today, including the steps people do not mention because they have stopped noticing them. Automating a process nobody has described accurately is how you end up automating the wrong thing quickly.
We regularly inherit half-finished Zapier, Make.com and n8n workflows, including ones built by a marketing automation consultant who has since moved on. We audit what is there and tell you honestly whether it is worth keeping or cheaper to rebuild.
Workflows are documented and handed over in your accounts, not ours. If you stop working with us, nothing switches off and nothing needs transferring.
An automation you cannot see inside is a dependency, not an asset.
We connect your tools and automate the repetitive work, from orders and leads to admin and reporting, then hand it over documented and running in your own accounts.
They are done-for-you projects that connect the software a business already uses so routine work happens without manual steps: enquiries reaching a CRM, orders reaching accounting, reminders going out on time. We map the process, build the workflows in your accounts, test them and hand them over with documentation.
Work starts from $300 for a single workflow, and most multi-step builds come in up to $6,000. Shopify, CRM and chatbot projects have their own ranges on their pages. Every project is a fixed quote, and platform subscriptions such as Zapier or Make are billed to you separately.
Yes. We are based in Melbourne and work with businesses across Australia. Projects run over video calls and shared documents, and we are open all week, 9 to 5 AET.
Whichever suits the process. Zapier is quickest for simple chains between cloud apps, Make.com handles branching logic and usually costs less per step at volume, and n8n suits teams that want to self-host or keep data on their own server. We explain the choice in the quote.
You do. Everything is built in accounts you own and pay for, and each workflow comes with a written description of what it does. If you stop working with us, nothing switches off.
A single workflow is usually built and tested within a week or two of the mapping call. A connected process across several systems takes longer, and the timeline is written into the quote so you can plan around it.
Every build includes error alerts, so a failure reaches a named person instead of disappearing quietly. Repairs after handover are billed at $100 an hour, or quoted first if the change is bigger than a quick fix.
Yes. We audit what exists, document it, and tell you plainly which workflows are worth keeping and which would be cheaper to rebuild. Inherited Zapier, Make.com and n8n setups are a regular part of our work.
It has its own page because it needs different safeguards. Where a step needs reading or judgement, such as sorting enquiries or extracting data from documents, see AI workflow automation. Everything else here is rule-based automation that behaves the same way every time.
Automation covers a lot of ground. These are the specific pieces, and what each one is for.
Business and workflow automation for Australian businesses: Zapier, Make.com, n8n, Shopify, WordPress and CRM. Fixed quotes, built in your accounts.
Get in touchEvery CloudyWP project runs the same way, whether it is a one-page site or a store with a thousand SKUs. Here is exactly what happens.
A single scoping call, then a written plan: what gets built, what it costs, and when it ships. No discovery-phase invoices, no moving targets.
48 hrs to your quote
Custom WordPress or Shopify on clean code you own outright. Every build ships fast, passes Core Web Vitals, and is handed over documented.
95/100 average PageSpeed
Your site talks to the tools you already run: CRM, invoicing, email, stock. The repetitive admin stops being someone's job and starts running itself.
15 hrs saved every week
