Shopify automation for Australian stores: orders into Xero or MYOB, stock alerts, fulfilment hand-offs, customer tagging and post-purchase emails. Built with Shopify Flow first, and custom apps only where Flow runs out.
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Shopify automation means your store handles routine operations on its own: tagging orders, holding risky ones for review, passing paid orders to accounting and fulfilment, warning you before stock runs out and starting the right customer emails. We build it with Shopify Flow, the apps you already use and, where needed, a small custom app on the Shopify Admin API. Work starts from $300 AUD, and larger multi-system builds go up to $12,000.
These are the Shopify automation services we build most. Each one runs in the background on Shopify’s side, so the storefront stays exactly as fast as it was.
Paid orders, refunds and payouts posted to Xero or MYOB with the right tax codes and payment accounts, so month-end reconciliation becomes checking rather than typing.
Low-stock alerts to a person or a supplier, products hidden or switched to pre-order when they sell out, and stock kept in step across locations or a second sales channel.
Orders routed to the right warehouse, 3PL or shipping app by location, product or weight, with tracking numbers written back to Shopify so the customer receives the shipping email.
Orders tagged by channel, region, discount code or customer type, and high-risk orders held for review before anyone packs them.
Customers tagged by what they bought and synced to Klaviyo or Shopify Email, so abandoned checkout, post-purchase, replenishment and win-back flows reach the right people.
Wholesale applications approved into a tagged customer group, trade pricing applied, and orders above a set value flagged for manual approval.
Most stores need a mix. We start with the cheapest option that will be reliable, and step up only when it runs out.
If you are building or rebuilding the store itself, that work sits with our Shopify developers in Melbourne. If your shop runs on WooCommerce, see WooCommerce inventory automation instead.
Orders are money, so every change is tested before it touches a real one.
We list the installed apps, existing Flow workflows, order tags and metafields. Plenty of stores already have two apps trying to do the same job, and that gets sorted first.
Which orders get which tag, what counts as low stock, which warehouse ships what. Written as plain rules that you sign off before we build.
Workflows are run against test or draft orders, including refunds, partial fulfilments, split shipments and orders with discount codes.
We turn workflows on one at a time, then compare the Flow run history and the connected systems against real orders over the first days.
A short guide to each workflow and app: what it changes, and how to pause it during a big sale or a stocktake.
When stores ask us to fix their automation, it is usually one of these.
Years of apps adding tags leaves orders carrying twenty of them and nobody sure which matter. We clean up and agree a short list.
Payouts, fees and refunds posted inconsistently, so Shopify and Xero disagree every month. Usually a mapping fault, and fixable once found.
Stock synced on a delay between channels or locations. The fix depends on which system is the source of truth, so we agree that first.
Two apps both sending review requests, or both editing inventory. Removing one is often the cheapest improvement on offer.
Workflows built by a former staff member or agency without notes. We document each one, then keep, change or retire it.
People who already reordered receive the “we miss you” email, because the segment was built on tags nobody maintains.
Shopify automation work starts from $300 for a single focused workflow, such as a stock alert or an order-tagging rule. A multi-system build connecting Shopify to accounting, fulfilment and email, possibly with a custom app, runs up to $12,000. Every project is a fixed quote after we have reviewed the store.
App subscriptions and your Shopify plan are billed to you directly. Changes after handover are $100 an hour.
One Shopify Flow workflow, such as risk holds or low-stock alerts, tested and documented. From $300.
Shopify connected to Xero, MYOB or your 3PL, with mappings for tax, refunds and payouts tested against real orders. Quoted once we have seen the store.
Several workflows across accounting, fulfilment and email, with a custom app where needed. Up to $12,000.
It is setting up your store so routine operations happen on their own: orders tagged and routed, stock alerts sent, paid orders passed to accounting and fulfilment, and customer emails triggered by what people buy. Most of it is built with Shopify Flow and the apps you already use.
Shopify automation work starts from $300 for a single workflow and runs up to $12,000 for a full multi-system build. The figure depends on how many workflows you need and how deeply they connect to other tools. Every project is a fixed quote.
No. Shopify Flow is available on most current Shopify plans, and most of what we build works on standard plans. A few advanced features are Plus-only, and we will tell you up front if your plan limits what is possible.
Yes. We set up or fix the accounting connection so orders, refunds, fees and payouts post with the right tax codes, then check it against a month of real orders so the numbers reconcile.
No. Flow workflows, app integrations and custom apps run on Shopify’s side and through its APIs, not in the storefront theme, so customers do not load any of it.
Yes. We sync customer tags and purchase data to Klaviyo so post-purchase, replenishment and win-back flows reach the right segments, and we check the triggers match how your store actually tags customers.
Yes. We are Melbourne-based and work with Shopify stores across Australia over video calls and shared documents. We are open all week, 9 to 5 AET.
Yes. We review the existing Flow workflows, apps and integrations, document what each does, and tell you which to keep, fix or remove before building anything new.
Automation covers a lot of ground. These are the specific pieces, and what each one is for.
Shopify automation with Flow, Xero and MYOB order sync, stock alerts, fulfilment routing and Klaviyo. Melbourne team, fixed quotes.
Get in touchEvery CloudyWP project runs the same way, whether it is a one-page site or a store with a thousand SKUs. Here is exactly what happens.
A single scoping call, then a written plan: what gets built, what it costs, and when it ships. No discovery-phase invoices, no moving targets.
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